Internal Office Moves moving in St. Johns County and Jacksonville: moving crew at work

Commercial Service

Internal Office Moves Within the Same Building

Floor-to-floor and suite-to-suite moves inside one building, planned around the freight elevator, usually with no truck at all.

(904) 209-9277

Licensed & Insured Fully Covered
Owner-Operated By Devin Vangel
Northeast Florida St. Johns + Duval + Beyond

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How We Plan Internal Office Moves

When you move within the same building, the truck drops out of the plan and the freight elevator becomes the plan. Every desk, cabinet, and carton rides the same cab, so the number of trips it can make in the time the building gives you decides how long the move takes.

We start by timing a round trip: from the farthest office in the old suite, down the corridor, into the cab, up or down, and to the far side of the new suite. That tells us how many loads fit in your elevator block and which rooms go first. Next we tag everything to the new floor plan and build cart loads by destination, so one cab trip fills one area. On the day, we pad the elevator and corridor, run carts in the planned order, and set furniture as it arrives. Desk computers go last out and last in, so staff can work until close. If the new suite is on the same floor, the elevator may not be needed at all, and the job becomes a corridor carry.

Who usually signs off: Office or facilities manager who approves both suite plans and coordinates the property manager’s elevator booking
Timing that works: Whatever block of freight-elevator time the building releases, often after close or on a Saturday, split into runs by floor

What typically moves

Desks and task chairs Tagged to seat numbers; chairs ride stacked on carts beside the desks they belong to.
Desk computers and monitors Unhooked by our crew at close, carried in the last elevator runs, and running again at the seat the plan gives each person.
Lateral file cabinets Moved with drawers locked where the cabinet and the cab allow it, otherwise boxed in sequence first.
Conference table sections Measured against the elevator cab door and ceiling before the day; bases and tops travel separately if the table comes apart.
Bookcases and credenzas Shelves cleared by staff, then blanketed and wheeled standing up.
Break-room table, chairs, and a freestanding fridge Staff clear out and unplug the fridge a day ahead; plumbed or built-in units remain part of the suite.

Access and scheduling

The building decides how much elevator time you get and when. Most multi-tenant buildings keep the freight cab for moves after hours or on weekends so it is free for deliveries in the day, and some limit a move to a block of a few hours. We ask the property manager for that block, the corridor protection rules, and the certificate of insurance they expect, then plan the loads to fit.

If the elevator time runs short, we move the new suite in priority order: reception, the people who must work Monday, then conference rooms and storage. What is left can go in a second block on another evening. Other tenants may be using the lobby and corridors during the move, so carts stay to one side and the path stays clear.

Protection and handling

With no truck, the building takes all the wear, so most of our protection goes on the building. The freight cab gets hanging pads on every wall. Corridor corners and door frames on the route get guards, and carpet or polished floors between the elevator and both suites get runners. Carts roll on soft wheels, and we check each one’s load height against the cab door.

Short moves invite shortcuts, so we treat them the same as any other: drawers taped or locked, glass tops wrapped, and every piece labeled with its new room before it leaves the old one. Nothing is parked in a shared corridor while it waits for the cab. Staff keep their keys, access badges, and anything confidential with them.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Freight elevator and corridor use: Your property manager books the cab, approves the route, and releases the new suite. We work inside that window.
Network, phones, and wall-mounted screens: Your IT provider and AV vendor handle network connections, phones, and anything mounted on a wall.
Anything wired into building power: That stays with a licensed electrician, before and after our carry.

Not part of our work

Operating the freight elevator where the building requires its own staff to run it.
Deciding which furniture stays with the landlord at the old suite.

Around St. Johns County and Jacksonville

Internal moves are common in the Southside office buildings along Baymeadows Rd, Southpoint, and Deerwood Park, where tenants take a bigger suite a few floors away at renewal. Along Nocatee Pkwy and CR 210, the recently built offices frequently have one cab that serves passengers and moves alike, so the move usually waits until the building is quiet.

The crew that shows up

White box truck at the curb outside a home with palm trees

Mover in a black polo pulling a loaded hand truck off the liftgate

Internal Office Moves FAQs

Another question? Call (904) 209-9277.

Our new suite is two floors up in the same building. Do we need a truck?

Usually not. Everything travels on carts and dollies through the corridor and the freight elevator. A truck only comes into it if some items are going elsewhere, such as surplus furniture leaving for donation, or if the building sends moves through a loading dock that sits outside.

How much elevator time do we need to book?

We work that out by timing a round trip from your farthest office to the far end of the new suite, then counting the cart loads. That gives the building a realistic block. If the building offers less, we move the priority rooms first and finish the rest in a second block.

Can other tenants use the elevator while we move?

That is the building’s call. Some let the freight cab serve deliveries between our runs; others dedicate it to the move for the whole block. Either way, we keep carts out of the lobby and corridors when not in use, and the passenger elevators stay free for the other tenants.

The new suite is ready, but its data wiring is not finished. Should we still move?

You can move the furniture and set the desks, but staff will not be able to work there until your IT provider finishes. Many offices move furniture on one evening and computers on another once the wiring is done. We can plan it in two parts.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (904) 209-9277

Mon–Sun 8:00 AM – 7:00 PM