Education, Civic & Community

Public School Moving in St. Johns County and Jacksonville

Vendor registration and a purchase order come first. Then classrooms move by wing and room number inside the summer window, with a backup date held.

(904) 209-9277

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Northeast Florida St. Johns + Duval + Beyond

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Planning a Public School Move

For a St. Johns, Duval, or Clay County school, the paperwork decides the date. District purchasing will want us registered as a vendor and will issue a purchase order before any crew is booked. Both St. Johns County and Duval run their budgets on a July 1 fiscal year, so a summer move is often paid from the new year’s money, and a PO may not exist until July even when the boxes are ready in June.

We use the waiting time. Your facilities lead and principal build a room sheet: each wing, each classroom number, what leaves it, and the room it goes to. A grade-level total hides crowded halls and rooms held for summer programs.

District property also carries asset tags. The property office records tagged teacher stations, carts, and cabinets by room. We keep every tag visible and hand facilities a delivered-by-room list, so their records can follow the furniture to its new room.

Who usually signs off: District purchasing officer and school facilities lead, with the principal confirming classroom release and receiving assignments
Timing that works: From the week after the last student day in late May or early June to the start of teacher preplanning in early August, with a second date held because the window sits inside hurricane season

What typically moves

Student desk and chair sets Counted per room on the sheet and kept as a room group on the truck, never pooled in a gym or hallway.
Teacher stations with district asset tags Tags stay uncovered by wrap, and each station is logged against its destination room for the property office.
Classroom library bins and guided-reading sets Teachers decide what travels and close each bin with the new room number written on two sides.
Freestanding bookcases and supply cabinets Cleared by teachers and padded; shelf pins and adjustable shelves ride taped inside the unit they came from.
Art-room drying racks and worktables Moved after the art teacher clears supplies and releases the room, grouped separately from core classrooms.
Music stands, risers, and instrument cabinets Loose stands bundled by room; the band director keeps school-owned instruments under the program’s own plan.
Media center carts and book trucks Library staff load them in shelf order and mark the order; we move them upright and unstacked.

Access and scheduling

Summer on a Florida campus is busy. Custodial crews strip and wax floors wing by wing, maintenance works on air handlers, and summer school or camps may hold a few rooms. Your principal marks each room’s last-use date and the day its receiving room is clean, and we sequence around the wax schedule.

At the site walk we note the bus loop or service drive where the truck can stand, the doors that facilities must unlock, and whether the elevator in a two-story wing is under summer service. Districts that want proof of coverage get a certificate naming the school board. The target is to have rooms set before teachers return for preplanning in early August. Because June through November is hurricane season, the district approves a second date along with the first, and it decides when a closed campus reopens to us after a storm.

Protection and handling

Two labels travel on every piece: where it came from and where it goes. We tape them to the same corner of every desk group, bookcase, and bin, so receiving staff can read a hallway of furniture at a glance. Fresh summer wax scuffs easily, so we lay runners on finished corridors and roll carts only on protected paths.

Teachers and staff pack and control student work, grade books, cumulative folders, and anything personal. We carry those cartons closed. Paper stock and bins wait in air-conditioned classrooms until their room is called, since cardboard left in an open breezeway through a Florida July softens and labels drop off. At the new building we set each room to the sheet, and the teacher or a facilities contact signs off room by room.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Vendor registration, purchase order, and approved dates: District purchasing sets the registration steps and issues the PO; the facilities department approves the main and backup dates. We plan the room sequence once those are in hand.
Asset tags and the property record: The district’s property office owns the asset record and updates room locations. We keep tags visible and supply a delivered-by-room list for their update.
Interactive panels, mounted projectors, and wall displays: District IT or its installer takes down and remounts anything on a wall or ceiling, along with network and phones. We move the loose classroom contents after release.

Not part of our work

Packing or sorting student records, cumulative folders, grade books, or student work; school staff handle and move those.
Changing or updating the district’s asset records; the property office does that from our delivered-by-room list.
Removing wall-mounted panels, projectors, or anything wired into the building.

Around St. Johns County and Jacksonville

St. Johns County’s newer schools sit along CR 210, Nocatee, and the SR 16 corridor toward World Golf Village. Duval moves can mean an I-295 run or a St. Johns River bridge crossing between the Southside and Westside. Clay County campuses around Orange Park and Fleming Island follow the same summer window.

The crew that shows up

Mover wheeling a hand truck of boxes along a walkway

Packed boxes staged indoors partway through a move

Public School Moving FAQs

Another question? Call (904) 209-9277.

Our PO won’t be issued until the new fiscal year starts July 1. Can we still move in June?

Only if purchasing can authorize it under the current year. Many St. Johns and Duval summer moves are paid from the new budget, which starts July 1, so the realistic crew window is often July. We can walk the rooms, build the room sheet, and pencil dates in June, then confirm once the PO is issued.

How do we keep district asset tags matched to the right classroom after the move?

Tell us which items carry tags. We keep them uncovered, log each tagged piece against its destination room as it is placed, and hand your facilities lead a delivered-by-room list at the end. The property office updates its own records from that list; we don’t touch the asset system.

The custodial crew is waxing floors all summer. How does that fit with the classroom move?

Share the wax schedule wing by wing. We clear a wing before its floors are stripped and deliver into a receiving wing only after its finish has cured, with runners down on any finished hallway we cross. If the wax plan slips, we move the affected rooms later rather than roll carts across fresh finish.

What happens if a storm closes the campus during our July move window?

The district decides when the campus reopens, and we pick up from the next room on the sheet once it does. Having rooms set before teachers return for preplanning in early August matters more than keeping the original day, so we plan toward that.

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Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

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