School District Administration Moving in Northeast Florida

Get three calendars from the district before picking dates: noticed board meetings and workshops, payroll close, and the summer budget hearings. We slot each department into a gap in its own calendar rather than moving the whole building in one push. Finance often moves on a Friday right after a payroll run, with its desks set and tested by IT before Monday.

District purchasing issues the purchase order and any vendor registration it requires before we book a crew. If the move crosses July 1, confirm which fiscal year pays for it. The facilities department tells us which dock or entrance to use and whether schools are sending surplus furniture to the same building that week. The board office confirms when the new board room must be finished.

Every record carton moves exactly as the district releases it: sealed, labeled, and logged on a delivery list by destination shelf, which records staff check off as cartons arrive. We do not open, sort, or reorder anything, and cabinets that stay locked travel locked with keys held by district staff.

The board dais is often custom millwork built in sections, so we pad each section on all faces, keep its connecting hardware with it, and carry it upright through door turns measured in advance. Microphones and displays built into the dais are disconnected by the district’s audio-visual vendor before we touch the millwork. At the new building we set the dais and seating to the board office’s chart, then the vendor reconnects and tests before the meeting.