Files and Records Moving in St. Johns County and Jacksonville

We schedule file rooms in two waves. Closed and archived files go early in the week, since nobody needs them day to day. Active drawers move last, usually after your office closes on the final day, so staff can work until the doors lock. If your team needs the move to run into the evening, we can plan that.

Paper is heavy, and the route sets the method. Before anyone agrees to move a cabinet full, we check the doors, turns, thresholds, and elevator at both buildings, and the landlord’s rules on floor loads and dollies. We send each building the insurance certificate it asks for. Between June and November, both buildings get asked for a second date too, which matters most when a file room has to leave by a lease date.

The sequence label is the safeguard. Each carton gets a number, its destination cabinet or shelf, and the first and last file in it, on two sides. Before anything leaves, we photograph each shelf run and the drawer faces, so your staff can check the rebuild against a picture instead of memory.

A cabinet cleared to ride loaded gets its drawers locked or strapped, their corners padded, and they ride upright on a dolly suited to the weight. We keep each carton light enough for a single carry. Humidity is hard on paper in a Northeast Florida summer: cartons left on an open dock soften and their labels start to curl, so we keep file cartons indoors or on the truck with the doors closed, never waiting outside. Nobody on our crew reads, sorts, or opens your files.