Home Health Agency moving in St. Johns County and Jacksonville: moving crew at work

Healthcare & Medical

Home Health Agency Office Moving

Clinicians keep seeing patients while the office moves. We plan around the morning supply pickup and your IT contact’s phone cutover.

(904) 209-9277

Licensed & Insured Fully Covered
Owner-Operated By Devin Vangel
Northeast Florida St. Johns + Duval + Beyond

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Planning a Home Health Agency Move

A home health agency’s patients aren’t in the office. Field clinicians and aides drive routes across several counties and only stop in to restock, turn in paperwork, sit through an in-service, or reach intake by phone. A move works when field staff barely notice it.

That shapes the plan. Everything hinges on the supply room: wire shelving of wound-care dressings, gloves, catheter kits, and specimen supplies, often with a sign-out log. It needs to be packed shelf by shelf and reopened at the new office before the first Monday pickup. The intake and scheduling desks come next, since referrals keep arriving; your IT contact moves the phone lines and forwarding so calls reach someone during the move. Then the clinical managers’ offices, the training room with its mannequins and demonstration beds, and the break area. Your agency’s state licence lists its office address, so the administrator handles the notice to the Agency for Health Care Administration before the move date.

Who usually signs off: Agency administrator or director of nursing, with the office manager running supply pickups and intake
Timing that works: A Friday afternoon into Saturday, so the supply room is open for Monday morning pickups and intake calls keep reaching a coordinator

What typically moves

Supply-room wire shelving and bins Staff pack each shelf into labeled bins; we move shelving and bins together and rebuild the room before bins go back up.
Intake and scheduling desks Moved and set up first so coordinators have a working desk when the week starts.
Clinical managers’ and director’s offices Desks, chairs, bookcases, and emptied file cabinets labeled by room.
Training room tables, mannequins, and demo equipment Mannequins wrapped and boxed, a demonstration bed moved whole, tables and chairs stacked.
Field staff drop-off area and mailboxes Mail slots and lockers moved as units so staff find their slot where they expect it.
Break room and staff kitchen items Tables, chairs, a microwave, and the staff fridge, cleared out ahead of time.

Access and scheduling

Home health offices on the First Coast often lease space in Southside and Baymeadows office parks, in Orange Park and Fleming Island near their Clay County patients, or along US-1 in St. Augustine. Most are in shared office buildings, so the landlord sets the loading door and move hours.

Friday afternoon is a common start. Field staff pick up weekend supplies Friday morning, the office manager closes the supply room at noon, and we move shelving, bins, and desks that afternoon and Saturday. On Monday the supply room and intake desk are open at the new office. If your agency runs weekend visits, keep a small stock of supplies with an on-call nurse so no one needs the office during the move.

Protection and handling

Supplies are light but many, and mixed-up bins cost time at the new office. We move bins in the order they came off the shelf, label each by shelf and position, and rebuild the shelving before staff restock. Sterile supplies stay sealed in their boxes, and if a box is open or damaged, we set it aside for the office manager to check.

Patient files, visit notes, and anything confidential are packed by your staff, and either stay with a staff member or ride with us sealed. We don’t open file cabinets or boxes marked confidential. Field tablets and chargers stay with your IT contact and staff.

The office often holds shared clinical gear too, such as scales, blood pressure cuffs, and training equipment. Your office manager tells us which items go straight to the supply room and which belong to the training room, and we label them before loading so they don’t end up mixed with desk boxes.

Who does what

Some of this job belongs to other trades. The written plan names each one.

Licence and address updates: The agency administrator notifies the state and any payers of the new address; we plan dates around their timeline.
Phones, intake forwarding, EMR, and field tablets: Whoever handles your technology transfers phone service, forwarding, and logins; we reconnect only the office computers and screens.
Medical supplies and anything with patient information: Your office manager and clinical staff pack, count, and supervise them under agency procedures.

Not part of our work

Handling patient files, visit notes, or field devices.
Advising on licensing or payer requirements.
Delivering supplies to field staff or patients.

Around St. Johns County and Jacksonville

Home health agencies on the First Coast often keep offices near the Southside medical corridor, in Orange Park and Fleming Island, and in St. Augustine near US-1, because field staff cover several counties from one base.

The crew that shows up

Mover wheeling a hand truck of boxes along a walkway

Packed boxes staged indoors partway through a move

Home Health Agency Moving FAQs

Another question? Call (904) 209-9277.

Can our field nurses still pick up supplies during the move?

Yes, with a little planning. We usually close the supply room right after a Friday morning pickup and reopen it at the new office Monday morning. For weekend visits, the on-call nurse can carry a small supply kit so nobody needs the office while we’re working.

How do we keep the intake line working?

That’s your IT contact’s job, but we plan around it. We set up the intake desks first so coordinators can work from the new office as soon as the phones switch over. If the phones move a day early or late, coordinators can take forwarded calls from home.

Do we need to tell the state we’re moving?

Your agency’s licence is tied to its office address, so the administrator should check the notice requirements with the state and any payers before the date is set. We don’t advise on those rules, but we plan our dates around whatever timeline your administrator confirms.

Can you move our training room mannequins?

Yes. Mannequins are boxed or wrapped and moved upright, with their parts kept together. Demonstration beds move whole. If you use the training room for an in-service on Monday, we set it up with the rest of the office on Saturday.

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Plan your business move

Tell us both addresses, the building rules you know about, and the dates you cannot move. We will send back a written plan and estimate.

Call (904) 209-9277

Mon–Sun 8:00 AM – 7:00 PM